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IT Document Specialist in New York, NY at SNI Technology

Date Posted: 5/2/2018

Job Snapshot

Job Description


SNI Companies is currently hiring a ­­­­­­­­­­­­­­­­­­­­Document Specialist to join our team working onsite at our client's office located in New York, NY.

We work with companies that offer environments for our employees to contribute, learn, and advance their career. We treat you like you are part of the family.

Job Title: Document Specialist

Job Description:
The DS performs a variety of document control functions using cloud-based electronic document management system. The DS will work with end-users to collect, maintain, and distribute documents while ensuring quality and integrity of the documentation.

Responsibilities:
  • Upload and classify engineering drawings, project reports, specifications, proposals, and other documentation for multiple construction projects in the electronic document management system.
  • Support multiple on-site and off-site project team members engaged in the design, construction, and integration of real estate capital projects and related document management
  • Ensure design and construction deliverables meet document submission requirements by all stakeholders throughout the documentation life cycle of a project
  • Ensure that documents are in searchable with established metadata attributes
  • Audit and reconcile project documentation for multiple high profile projects
  • Resolve and escalate issues concerning missed deliverables and failure to meet document control requirements
  • Provide reports on quality assurance, quantity, and performance of documentation delivery with tracking controls, logs or similar
  • Track phases of multiple projects to proactively provide documentation control support to project management
  • Enhance the documentation process using the electronic document management system.
  • Manage risk associated with changes to project teams and phase of project work by controlling access and permissions on the electronic document management system.
  • Provide strategic advisement on document standards and procedures to Management
Skills & Qualifications:
  • Bachelor's degree in related field, such as Management Information Systems, Information Technology or Computer Science
  • Imaging certification is strongly preferred such as CDIA
  • Hyland OnBase certifications are strongly preferred (OnBase Ver. 13 or higher) such as:
  • OnBase Certified System Administrator (OCSA)
  • OnBase Certified Advanced System Administrator (OCASA)
  • 2 years of prior document control or project administration experience
  • Design, construction, architecture, real estate development, or facilities management exposure
  • Experience in document management, system administration, or data governance
  • Experience with remote server and application support tools & techniques is required (Remote Desktop, WebEx, GoTo Meeting, etc....)
  • Client hardware capture device (scanners, tablets, input and other capture devices) experience is preferred
  • Demonstrate excellent written and oral communication, attention to detail, organizational and interpersonal skills
  • Demonstrate ability to interact effectively with project professionals and management
  • Strong administration and project management skills
  • Strong knowledge of Electronic Document Management Systems, Document Control Tools, or Collaborative Project Management software such as OnBase, e-Builder, or SharePoint.
  • Advanced word processing and spreadsheet experience required
  • Able to lift and move up to 50 pounds.
  • Able to read, write and follow basic English instructions.
  • Able to work with others in team atmosphere with minimal supervision.

  • York USA 10017 Shift/Hours: Monday-Friday 8am-5pm Pay rate: (18-22)